About the company and role

Flipkart is a leading company committed to Company’s mission or purpose. We are seeking a highly motivated Executive Assistant to join our team in Bengaluru, Karnataka, India. In this role, you will be responsible for described the primary responsibilities below please have a look. We are looking for individuals with a strong background in Relevant skills or experience mentioned bellow, excellent problem-solving abilities, and a passion for Industry/Fied. If you are a talented and dedicated professional who thrives in a fast-paced environment, we encourage you to apply.

Job Description

We are searching for a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer (CXO) level leader. The ideal candidate will possess exceptional communication skills, demonstrating meticulous attention to detail and the ability to manage complex administrative tasks efficiently. Proficiency in standard office software applications is essential. This role requires a proactive individual who can anticipate needs and contribute to a seamless workflow for the CXO. The successful candidate will be a key member of the executive team, requiring discretion, professionalism, and a commitment to maintaining a high level of confidentiality.

Responsibilities

• **Calendar Management:** Proactively manage the Leader’s complex calendar, scheduling meetings, appointments, and domestic and international travel arrangements, ensuring optimal time utilization and minimizing scheduling conflicts. This includes coordinating with internal and external stakeholders to confirm availability and logistical details.
• **Communication Management:** Act as the primary point of contact, screening and prioritizing incoming calls and emails. Compose and draft professional and accurate responses on behalf of the CEO, adapting communication style to the recipient and maintaining a consistent brand voice.
• **Travel Arrangements:** Arrange and coordinate all aspects of domestic and international travel, including booking flights, accommodations (hotels, alternative lodging as needed), and ground transportation (cars, airport transfers etc.). This also includes managing itineraries, visa applications (if required), and ensuring all travel documentation is complete and accurate.
• **Meeting Preparation:** Prepare comprehensive agendas, gather and organize necessary materials, and create and distribute pre-reading materials for key executive meetings. Take detailed, accurate, and concise meeting minutes, ensuring timely distribution to all relevant parties.
• **Document Management:** Prepare, draft, edit, and proofread confidential documents, presentations, reports, and correspondence on behalf of the CEO, ensuring accuracy, consistency in style, and adherence to company guidelines.
• **Project Coordination:** Provide administrative support for special projects as assigned, including establishing timelines, tracking progress, coordinating with cross-functional teams, and ensuring project deliverables are met on schedule and within budget.
• **Executive Support:** Handle highly confidential information with the utmost discretion and professionalism. Anticipate the CEO's needs and provide proactive support, contributing to a productive and efficient work environment.
• **Relationship Building:** Cultivate and maintain positive, professional relationships with internal and external stakeholders, including senior executives, board members, clients, and other key individuals.

Education Qualification

• While specific educational requirements may not be explicitly stated, a Bachelor's degree or equivalent experience is highly desirable. Relevant experience as an executive assistant, particularly supporting C-suite executives, is crucial.

Skills

• **Exceptional Communication Skills:** Demonstrated ability to communicate effectively both verbally and in writing, tailoring communication style to different audiences (internal and external stakeholders, senior executives etc.) Exceptional interpersonal skills are essential.
• **Time Management:** Proven ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment. Excellent organizational skills and the ability to prioritize tasks effectively are essential.
• **Discretion and Confidentiality:** Exceptional ability to handle highly sensitive and confidential information with the utmost discretion and professionalism. A strong understanding of ethical considerations related to information security is required.
• **Proficiency in Technology:** Extensive experience using G Suite applications (Gmail, Google Calendar, Google Docs, Google Sheets, etc.) and MS Office Suite (Word, Excel, PowerPoint, Outlook). Expertise in calendar management tools and other relevant software. Experience with project management software would be beneficial.
• **Attention to Detail:** Exceptional attention to detail and accuracy in all work products. Ability to proofread and edit documents meticulously, ensuring accuracy and consistency.
• **Adaptability:** Ability to adjust quickly to changing priorities and handle unexpected situations with professionalism and grace. Flexibility and resourcefulness are key attributes.
• **Executive Presence:** Professional demeanor, confident communication style, and the ability to represent the CXO level leader with poise and discretion. This includes maintaining composure under pressure and representing the company effectively.

How to Apply

1. Review Job Details: Read through all the job details on this page to understand the requirements and responsibilities.
2. Click the Apply Link: Scroll down and click the “Apply Link” button to be redirected to the official website.
3. Fill Out the Application: On the official website, fill out the application form with the provided information.
4. Double-Check Your Information: Before submitting your application, review all the details you’ve provided to ensure accuracy and completeness.
5. Submit Your Application: Once you’re satisfied with your application, submit it through the official website as instructed.