About the Company

We are an innovative automotive startup, established in Hong Kong in 2018 and officially commencing operations in November 2019. Our launch coincided with a period of significant social disruption in Hong Kong, immediately followed by the global pandemic.

Leveraging our growth trajectory and capitalizing on the increasing awareness and demand for electric vehicles, we are currently seeking to broaden our scope and impact.

To effectively support this expansion, we are actively recruiting experienced professionals to contribute to the realization of the Company’s strategic vision.

Job Description

The selected candidate will be responsible for the following:

Responsibilities

• ClickUp Workflow Administration: Maintain oversight of task workflows across all departments, ensuring meticulous progress monitoring and sustained accountability.
• Recurring Task Management: Diligently track and follow up on recurring tasks to guarantee consistency and timely completion.
• Calendar and Meeting Coordination: Proactively arrange internal and external meetings, meticulously manage calendars, and prepare comprehensive meeting minutes for distribution to the team.
• Digital File Management: Maintain and organize digital file systems, encompassing organizing, renaming, and archiving files across shared drives to ensure efficient accessibility.
• Email and Communication Assistance: Professionally manage and respond to incoming emails, prioritizing correspondence as necessary for leadership consideration.
• Project Support Activities: Provide support to various teams by assisting with project timelines, deliverables, and progress updates across platforms such as Google Sheets, ClickUp, and Dear Inventory.
• Market Research and Reporting: Conduct thorough research on market trends, competitive landscape analysis, and relevant industry developments; prepare comprehensive reports as required.
• Customer Service Liaison: Serve as the initial point of contact for inquiries, providing courteous, helpful, and informative responses to enhance the customer experience.
• Standard Operating Procedure (SOP) Development and Video Recording: Create and maintain clear and concise Standard Operating Procedures (SOPs) in written format, and produce SOP videos adhering to the company’s established standards for clarity, tone, and brand consistency.
• General Administrative Support: Assist with a diverse range of administrative tasks as assigned to effectively support overall business operations.

Qualifications

• Demonstrated experience as a Virtual Assistant or in a similar administrative support capacity.
• Exceptional written and verbal communication skills in English, exhibiting clarity and professionalism.
• A high degree of attention to detail, coupled with strong organizational and follow-through capabilities.
• Proficiency in utilizing project management tools, with a particular emphasis on ClickUp.
• Proven ability to manage schedules and appointments with minimal supervision.
• Comfort and flexibility in managing multiple priorities and collaborating effectively across various departments.
• Technologically adept and possess a strong desire to remain current with emerging tools and platforms.
• Proficient in creating comprehensive SOP documentation and recording clear, concise SOP instructional videos.
• Effective documentation capabilities – able to translate discussions and information into well-articulated written documents.
• Self-motivated and proactive, with a positive attitude and a willingness to exceed expectations.
• Ability to perform effectively under pressure in a dynamic and fast-paced work environment.
• Recent graduates are encouraged to apply, contingent upon demonstrating high motivation and a strong aptitude for learning.

Skills

ATS Keywords

Frequently Asked Questions

Other Information

Essential Requirements for Remote Work:

Reliable Laptop or Desktop Computer that meets performance standards.

Stable and high-speed internet connection to ensure consistent connectivity.

Uninterrupted power supply and a backup internet connection to mitigate potential service disruptions.

Employee Benefits:

Positive and collaborative work culture

Flexible work arrangement options

A role providing diverse and extensive opportunities for professional development and skill enhancement

Tags