About the Company

PermitFlow is dedicated to revolutionizing the construction permitting process within the expansive $1.6 trillion United States construction sector. Our software solution is engineered to significantly reduce permitting timelines by providing comprehensive support throughout the entire process, encompassing permit research, application preparation, submission management, and ongoing monitoring.

We have successfully completed a $31 million Series A funding round, spearheaded by Kleiner Perkins, with notable participation from Initialized Capital, Y Combinator, Felicis Ventures, Altos Ventures, and prominent founders and executives from leading companies such as Zillow, PlanGrid, Thumbtack, Bluebeam, Uber, and Procore.

Our team operates on a remote-first basis and comprises a diverse group of professionals, including architects, structural engineers, permitting specialists, and workflow software experts, all of whom possess firsthand experience with the complexities of construction permitting.

Job Description

Overview:
Application

Responsibilities

• Workflow Management: Administer the end-to-end lifecycle of tasks and projects, which includes gathering necessary information, executing required procedures, and ensuring appropriate handling of submissions and deliverables.
• Accuracy and Quality Assurance: Validate that all information and documentation meet predefined standards and requirements.
• Progress Monitoring and Follow-Up: Monitor the status of ongoing tasks, proactively address potential delays, and facilitate the prompt completion of assignments.
• Stakeholder Liaison: Act as a key point of contact for stakeholders, providing timely updates regarding project timelines, specific requirements, and overall progress.
• Respond to inquiries and concerns in a professional and courteous manner.
• Generate comprehensive reports to keep teams and stakeholders well-informed.
• Workflow Optimization: Ensure that tasks are aligned with established service level agreements and project deadlines.
• Assign and manage user access to relevant tools and essential resources.
• Adjust project timelines as needed and prioritize critical tasks effectively.
• Maintain up-to-date progress reports.
• Provide assistance during transitions and handover processes.
• Contribute to the development of presentations and comprehensive documentation.
• Maintain precise and accurate records and reports.
• Process Enhancement: Identify opportunities to streamline workflows, eliminate bottlenecks, and enhance overall efficiency.
• Skill Augmentation: Enhance knowledge of industry-specific tools and best practices to maximize overall effectiveness.

Qualifications

• Exceptional Communication Skills: Superior proficiency in both written and spoken English.
• Organizational Prowess: Demonstrated ability to manage multiple tasks, deadlines, and team needs efficiently.
• Effective Time Management: Capacity to prioritize tasks effectively, manage multiple concurrent projects, and consistently meet established deadlines.
• Problem-Solving Acumen: A proactive approach to identifying challenges and implementing effective and timely solutions.
• Collaborative Team Player: Strong interpersonal skills that foster alignment and seamless teamwork.
• Technological Proficiency: Competence in using project management tools, including AI-driven optimization platforms.
• Meticulous Attention to Detail: Commitment to ensuring quality control and adherence to project objectives.
• Adaptability and Flexibility: Comfortable navigating a dynamic, fast-paced work environment and handling a wide range of diverse tasks.

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